01
Communication overload
A PM managing 500+ properties fields 50-80 messages a day - maintenance requests, rent queries, lease questions, and landlord updates.
3-4 hrs/day on routine messages
AI-Powered Property Management
Your portfolio,
managed while you sleep
Propitive is the AI platform built for property management agencies. Every tenant message answered in under 60 seconds. Every lead qualified automatically. Every property manager freed from repetitive work - forever.
app.propitive.com/overview
🔥
HOT LEAD — Marcus T.
Score 91 · Downtown $850/wk · wants to switch ASAP · responded in 23s
💰
$1,840
saved by AI today
92%
of all messages handled
autonomously - 24/7
23s
average first response
to every new lead
$120k
annual saving vs.
one extra hire
The problem
Property management is
drowning in repetition
Your property managers spend 3–4 hours every day typing the same messages they typed yesterday. Meanwhile, every lead that waits more than 5 minutes for a response is 9× less likely to convert.
02
Lost leads = lost revenue
Agencies that respond in hours lose to competitors who respond in minutes. Delay kills intent when landlords are ready now.
9x lower conversion after 30 min
03
Staff burnout and turnover
61% of property managers report burnout. The average job lifespan is just 3 years. Each replacement costs $20,000–$45,000 in recruitment and retraining.
Up to $45k cost per replacement hire
How Propitive works
Sage does the work.
You do the deals.
Propitive's AI - Sage - handles every routine interaction autonomously. When something genuinely needs human judgment, it hands over with full context already prepared.
1
Message arrives - Sage responds in 60s
Tenant or landlord sends a message. Sage reads it, checks the property record, classifies the intent, and replies - any time, any channel, in under 60 seconds.
Sage flow - urgent maintenance triaged and resolved with full context in seconds
01 / 04
app.propitive.com
Sage flow - urgent maintenance triaged and resolved with full context in seconds
Real results
Numbers that move
the needle
Projected outcomes modelled on a 500-property agency with 2 property managers. Based on industry data and product benchmarks.
⚡
23s
Average lead response time
Every inbound enquiry Facebook, website, listing portals answered in under 60 seconds, 24 hours a day, 7 days a week including public holidays.
Industry average: 4+ hours · Propitive: 23 seconds
📈
2x
Better lead conversion
9.1% overall conversion versus 5.1% industry average - that's nearly double. Agents only spend time on leads that are ready to sign.
Projected for a 500-property agency · industry benchmark 5.1%
🕐
3.5hrs
Saved per PM every day
From 3-4 hours of repetitive messaging down to under 20 minutes of exceptions only. Multiply that across your whole team.
That's $28,000/year per PM in reclaimed productive time
💸
$120k
Saved vs. extra hire
Properties per PM rises from 150 to 400-500. One less hire per agency, per year. At $399/month, Propitive pays for itself quickly.
Net saving: $90,000-$120,000/year per avoided hire
Core features
Two modules.
End-to-end automation.
From the moment a lead enquires to keeping that client and their tenants happy for years - Propitive covers the full lifecycle.
💬
Autonomous tenant communication
Maintenance requests, rent queries, lease questions, arrears reminders - Sage handles 85% of all messages without any PM involvement. Every reply in under 60 seconds.
Module 1
🎯
Instant lead qualification
New landlord enquiry? Sage responds in 23 seconds, conducts a full SMS qualification, scores Hot/Warm/Cold, and either notifies the agent immediately or enters the lead into an automated nurture sequence.
Module 2
🔥
Hot/Warm/Cold lead scoring
Every lead scored 0-100 across four factors: intent, timeline, property value, and engagement quality. HOT leads trigger an instant push notification with full context ready for the PM's call.
Lead Engine
🚨
Intelligent escalation system
Sage knows its limits. Lease breaks, disputes, legal mentions, arrears over 7 days - all escalated to a PM with a ticket, full context, and suggested next action.
Smart escalation
🧾
Ticket & activity log system
Every query - Sage-resolved or PM-handled - creates a structured activity log entry. View by tenant, landlord, or property. Every promise tracked.
Full visibility
🌐
Multi-region compliance ready
Sage adapts to your local tenancy regulations. Notice periods, repair obligations, deposit rules, and breach requirements stay compliant wherever you operate.
Global-ready
Return on investment
The maths is
undeniable
A 500-property agency. Here's exactly what changes from day one.
Before vs. after - 300 property agency
Properties per PM
150400-500
Daily comms time per PM
3-4 hrs< 20 min
Leads responded to in 5 min
< 10%100%
Lead conversion rate
~5%~9.1%
Tenant satisfaction
68% poor60s replies
Net annual saving vs. hiring an extra PM
$90-120k / yr
Propitive saves 25x its cost in year one - from the very first week.
⏰
Time back for what matters
PMs stop typing the same messages and start building relationships, winning new landlords, and growing the portfolio.
🏆
Win landlords competitors miss
When a landlord fills your form at 7pm, Sage responds in 23 seconds. Your competitor calls back on Friday.
🛡️
Nothing falls through the cracks
Every promise tracked. Every escalation ticketed. Every message logged. Agencies don't lose landlords due to missed follow-up.
📊
Complete visibility, always
Principals see exactly how many threads Sage handled, how fast leads were contacted, and where every open item stands.
Contact Us
Get in touch with
Propitive
Have a question, want to book a demo, or ready to get started? Fill out the form and our team will get back to you within 24 hours.
- Personalised demo tailored to your agency
- See Sage respond to a live lead in under 60 seconds
- Understand how Propitive fits your current workflow
- No commitment — just a conversation
Send us a message
We'd love to hear from you.
Ready to get your
time back?
Book a 30-minute demo and see Propitive respond to a live lead in under 60 seconds.